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Tuesday's Weather
High 82F Low 64F
Sunny
10% precipitation
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GETTING OUT THE VOTE
The re-called Annual Meeting was held on Thursday 11th December and once again the absence of Owners attending the meeting or exercising their vote by proxy meant that the whole of the items for consideration could not be addressed.
On this ocassion we did achieve the quorom requirement of 61,either in person or by proxy, to allow the meeting to be held but two items could not be dealt with as the requirement to carry same is 2/3rds of the membership.
These two items were overwhelmingly supported by the votes recorded but short of the majority required.
The budget was approved and included the numbers representing Proposition 1b, setting the level of the Reserve funding, on the vote as was Proposition 4, providing for the Board to appoint the CPA for the Annual Returns that have to be filed.
Proposition 2 & 3 providing for monthly assement payments and monthly rental terms whilst overwhelmingly supported could not be carried.
A further re-call meeting has been set for 22nd January so you can still submit your proxy if you have not done so as proxies are valid for 90 days from the date of the first meeting in Novemeber
PLEASE VOTE NOW AND SUPPORT THE COMMUNITY
IF YOU HAVE NOT ALREADY DONE SO RETURN YOUR PROXY VOTE NOW BY EMAIL OR FAX TO SENTRY MANAGEMENT NO LATER THAN 5PM ON 21st JANUARY 2009 UNLESS YOU ARE ATTENDING THE MEETING
JEFF'S EMAIL IS jgorton@sentrymgt.com
JEFF'S FAX IS 941 361 1113
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VOTING STATUS
A question was raised following the adjournement of the Annual Meeting about the voting rights of Owners whose properties are in arrears with Associaion fees, have an intent to lien placed , have liens placed or are in the various phases of foreclosure.
The Board advised that the above still retained full voting rights and ths has now been confirmed by the Associations Lawyers.
This means that the voting membership of the Association is 120 and a quorom majority of 61 remains a requirement to vote on general propositions at Annual Meetings.
The proposition is either carried or fails on the majority vote of the quorom present or by proxy.
NOTE: Propositions regarding amendments to the Condominium Documents, excluding Rules and Regulations, require a majority vote of all Owners, ie 61 votes in favour to carry the proposition to amend the documents.
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A NATIONAL VIEWPOINT
Community Managers surveyed by CAI last July said the national mortgage foreclosure crisis was having a serious or severe impact on the communities they manage.
What are Associations doing about it? Here are the steps they are taking to address the budgetary shortfalls:
38.2 percent postponed capital improvements
Bay Pointe had no projects so we could not do this
36.4 percent increased assessments
We did increase the 2008 Assessments and will have to do so again in 2009
35.4 percent deferred maintenance of common elements
We do not have a large budget for this so we did not cut it
35.2 percent reduced landscaping expenditures
Our budget is pretty lean so we left it as it was
31 percent reduced contributions to their reserve accounts
We did this
21.7 percent borrowed from their reserve accounts
We had to do this
17.6 percent reduced other professional costs such as legal, financial or technology services
We have no technology service cost but our legal expenses increased to cover all the foreclosure actions etc and the proceedings against the Developer and CED
15.3 percent levied a Special Assessment
We did this, be it reluctantly
11.2 percent allowed Residents to perform minor tasks such as landscaping
We have encouraged this and a some Owners have done some planting in their areas. Greatly appreciated.
6.7 percent borrowed from banks or other lenders
We asked and they all said NO!
5.3 percent laid off staff
We did not have any to cut
22.7 percent took none of these actions
Al least we tried.
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Tips for a Safe and Happy Holiday Season
If You're Traveling
1. Get an automatic timer for your lights.
2. Ask a neighbor to watch your home and park
in your car port or space from time to time.
3. Have the newspaper delivery stopped. If it
piles up, it's a sure sign you're gone.
If You're Out for the Evening
1. Turn on lights and a radio or TV so that it
looks like someone is home.
2. Be extra cautious about locking doors and
windows when you leave, even if it's just
for a few minutes.
3. Don't display gifts where they can be seen
from outside.
Take an Inventory of Your Items. The holidays are a good time to update (or create) your home inventory. Take photos or make videos of items and list descriptions and serial numbers. If your home is burglarized, having a detailed inventory can help identify stolen items and make insurance claims easier to file. Make sure things like TVs, DVD players, stereo equipment, cameras, camcorders, sports equipment, jewelry, silver, computers, home office equipment and power tools are on the list.
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Special Assessment Payments are now overdue and subject to interest charges of 18% until paid
ADDRESSES FOR PAYMENT
There appears to be some confusion as to where Owners send their payments in respect of Assessment Fees and Water/Sewage accounts and some owners are combining their payment on a single check both of which cause problems in the accounting system
Seperate Payments should be made and forward to the following addresses. Always put your name and Unit number on the back of your check.
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ASSESSMENT FEES FEES
Checks for your Assessment fees should be mailed to
Sentry Management
PO Box 628203
Orlando,
FL, 32862-8203
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WATER & SEWAGE
Checks for your Water/Sewage bills should be mailed to
Sentry Management
2180 SR 434, Suite 5000
Longwood,
FL, 32779
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ALL checks should be payable to
'Bay Pointe at Cortez'
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We are receiving via this website enquires regarding properties that may be available for rent.
If your Unit is available for rent please email
webmaster@baypointebradenton.com
with details and we will post your Unit on the
website free of charge.
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ANNUAL FIRE PROTECTION SYSTEM INSPECTION
Gulf Coast Fire Protection Services attended Bay Pointe on Wednesday 1st October 2008 to carry out the mandatory annual inspection of the fire protection system. Once again the inspection was hampered by the Associations inability to access units.
It is important that all units are accessible by the Association at all times in order to ensure problems and inspections are dealt with.
PLEASE ENSURE YOU PROVIDE SENTRY MANAGEMENT WITH A KEY IF YOU HAVE NOT ALREADY DONE SO. THIS IS A REQUIREMENT OF FLORIDA STATUTE 718 IN RESPECT OF CONDOMINIUMS. KEYS ARE MAINTAINED IN A SECURE STORAGE AND ENTRY TO YOUR UNIT WILL ALWAYS INVOLVE A REPRESENTITIVE OF THE MANAGEMENT COMPANY BEING PRESENT.
IT WOULD ALSO BE BENEFICIAL IF YOU PROVIDE YOUR TELEPHONE CONTACT NUMBER OR EMAIL ADDRESS SO URGENT CONTACT CAN BE MADE WITH YOU IF REQUIRED
If your property is tenanted please advise your tenants names and contact numbers
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WATER & SEWAGE ACCOUNTS
Any Owner who is $100 or more overdue with their water and sewage billing will be issued with a 30day 'cut off' notice. If the account is not brought current during this notice period it will be followed by a 7day notice beyond which the unit water will be shut off and lock box fitted.
Once a lockbox is fitted your water and sewage account will have to be brought current, plus a $100 admin fee before your water is supply is re-established.
Owners are reminded that they remain responsible for water and sewage charges not their tenants
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SMOKE ALARMS.
Several unoccupied Units have their smoke alarms 'pinging' on low battery alert. This is causing a problem to adjacent occupied units and batteries need replacing .
In addition if Bay Pointe loses power for any reason your unit is not protected and other units in the building are put at risk - you could be liable for any damage resulting.
Please ensure your batteries are kept operational and once again if you do not reside on Bay Pointe then send Sentry a key or advise them of a local key holder.
Any properties that continue to be a problem will be forcably entered and replacement locks fitted, all costs to the Owners account.
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WATER METER AUDIT
All water meters have now been physically read and reading passed to ISTA who are now cross checking these numbers with remote readings they have taken.
Some discrepancies have been noted and further checks are underway and once results are verified Owners will be notified if their meters/readings are faulty.
No notification means your meter is correct and both physical and remote readings were consistant
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KEY FOBS
Key fobs have two buttons on. The lower button, ie the one nearest the key ring controls the Bay Pointe entrance gate the upper button controls the 51st Street and other gates we share with the 'Village'. Exit gates are automatically controlled.
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IMPORTANT NOTICE:
Over a long period of time we have on occasions requested that all Owners provide the Association with a key to their property or advise a local key holder that can be contacted so that we can gain access if required.
On occasions the absence, eg. plumbing leak etc., of a key may lead to the Association having to force entry into the property and you should be aware that you as the Owner are responsible for all costs associated with a ‘forced entry’
Please help us help you by supplying a key or contact information to Sentry management c/o Jeff Gorton. Keys will be kept in a secure key safe at Sentry's offices.
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Water & Sewage Bills
Owners are reminded that they are and remain responsible for any unpaid water and sewage charges on their Units should their tenants fail to pay same under the lease agreement.
The lease remains a 'contract' between the Owner and the Tenant and the Association is not liable in any way for a breach of the contract, eg. failure to pay for utilities by the tenant.
Unpaid water and sewage bills are placed to the Owners account by the Association.
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TENANCY APPLICATIONS
Effective 1st May 2008 all tenancy leases will require to have the Association Lease Addendum signed and attached as part of same. This addendum serves to provide protection of assessment fees due the Association where a landlord/owner is receiving rental income but is not paying the assessment fees etc due on the property.
The Rules and Regulations have been revised, 1 May 2008, to reflect this requirement.
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Problems:
If you encounter problems on the property, for example people trespassing etc then by all means please inform Sentry Management but in the first instance ring the Sherrif who will attend and will be most helpful.
An example of this was a group of children from the Village who came on to the property with skateboards last weekend, the Sherrif attended and ensured they left the property having warned them that they were trespassing.
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Maintenance Requests
Maintenance requests should be submiited in writing and deposited in the Associations Mail Drop Box at the Mail Kiosk, alternatively an email can be sent direct to
jgorton@sentrymgt.com
All requests should indicate the nature of the problem requiring action and its location plus a contact name/telephone number or email address.
(display until further noice)
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Commercial Vehicles, Boats Trailers etc.
It is a violation of the Association Rules to park Commercial Vehicles, Boats, Jet Skis, Trailers etc on the Bay Pointe property.
Parking is restricted to Cars, Pick-ups, Light Vans and Motor Cycles
No vehicle whatsoever is allowed if it has commercial decals or signage, carrying racks or exposed tools and equipment. In such instances it is deemed to be a commercial vehicle.Bike racks are allowed on the rear of cars providing they do not protrude outside of the parking bay..
The only commercial vehicles allowed on the Bay Pointe property are delivery, contractors and utility company vehicles engaged in maintenance activities on the property. These vehicles must not be parked overnight and their drivers must be present on the property carrying out their work assignments.
Any infringement will result in a fine being issued and the vehicle towed without notice.
All vehicles on Bay Pointe property must have current tags and carry valid insurance. All drivers must be in possession of a valid driving licence.
( display until further notice)
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Air Conditioning
Improve the efficency of your aircon, reduce operating cost and minimise fire hazards by regularly replacing the filter, ideally every three months.
Owners should also ensure that the drain lines from the air conditioner 'drip trays' are connected and clear to ensure proper draining of condensation from the air handling unit. A suggestion is to pour a cupfull of white vinegar or bleach down the aircon drain every three or four months.
This is most important in second floor units as you are responsible for any damage to the first
floor unit below you if your drains do not function correctly.
(display until further notice)
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Should you wish any subject to be added to the Agenda for the next Board Meeting please email details to
jgorton@sentrymgt.com
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