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ADDRESSES FOR PAYMENT
There appears to be some confusion as to where Owners send their payments in respect of Assessment Fees and Water/Sewage accounts and some owners are combining their payment on a single check both of which cause problems in the accounting system
Separate Payments should be made and forward to the following addresses. Always put your name and Unit number on the back of your check.
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ASSESSSMENT FEES
Checks for your Assessment fees, made payable to Bay Pointe at Cortez, should be mailed to
Smart Street Bank
PO Box 105302,
Atlanta,
GA 30348-5302.
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WATER & SEWAGE
Checks for your Water/Sewage bills, made payable to Bay Pointe at Cortez, should continue to be mailed to
Sentry Management
2180 SR 434, Suite 5000
Longwood,
FL, 32779
ALL checks should be payable to
'Bay Pointe at Cortez'
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POOL RESTROOMS - You must have your key to use the Restrooms
The Board and Community Management have become aware of some recent problems regarding the access to Pool Restrooms and apologizes for any inconvenience this may have caused.
The doors serving the Restrooms are provided with two locks on each door. One lock is a master deadbolt that only the Association Staff have a key for, the other lock is the one that allows general but controlled access to the Restrooms.
The following procedure is followed
Daily at circa 9-00am the Deadbolt will be undone the Restrooms cleaned and placed into use for the day providing you have your key with you for the second lock (All Owners were provided with two keys initially).
Each evening at around 7-00pm the Deadbolt will be locked to provide additional overnight security to the Restrooms and the Community Building as a whole.
On Saturday’s the Restroom Deadbolt will be unlocked as normal at 9-00am but will remain unlocked until Sunday at 7pm
The Deadbolts on the doors leading from the Restrooms into the Community Building will remain locked at all times unless the Community Room is being used.
If you use the Restrooms always ensure on leaving that you close and lock the door so that only Owners/Residents with keys have access. Do not loan your key to anyone.
It is essential this procedure is followed to ensure that you have clean and undamaged Restrooms for your continued use.
Jeff Gorton
Community Manager
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GATE FOBS AN SWIPE CARDS
Effective Monday 16th February 2009 the charge for replacement or additional Gate fobs or Swipes will increase as follows
Electronic FOBS - $40 each
Swipe Cards - $25 each
The price increase reflect the increased costs
to the Association.
These items can be obtained thru Jeff Gorton at Sentry Management
KEY FOBS
Key fobs have two buttons on. The lower button, ie the one nearest the key ring controls the Bay Pointe entrance gate the upper button controls the 51st Street and other gates we share with the 'Village'.
Exit gates are automatically controlled.
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WARNING TO OWNERS
Your Board, and the Associations Managers, are becoming increasingly aware that tenants are being placed in Units without the necessary approval process being conducted.
We wish to warn all Owners of the consequences of failing to obtain approval and equally advise that the Owner, not their Rental Agent, is responsible for ensuring the application process is adhered to. This means you must bring these requirements to the notice of your Rental Agents when appointing them.
The following points should be noted and adhered to
*The minimum rental period on Bay Pointe is one month
*Tenants are not, repeat not, allowed pets of any kind
*All infringements of the Rules by tenants will be deemed to be an Owner responsibility and the Owner will be responsible for the payment of fines in respect of same
*All application forms must be approved prior to a tenant occupying a Unit
*Car Port designations for your Unit must be advised to the tenant as with the Mailbox number
*A copy of the current Rules and Regulations should be available in your Unit at all times
*Unapproved tenants will be subject to eviction without notice once identified
*Tenants with pets will be given 48 hours to remove the pets or themselves and the pets
*Fines for each infringement, payable by the Owner, is $100 per day to a maximum of $1000 as provided for by Florida Statute. i.e. an unapproved tenants with a pet represents 2 infringements, i.e. $200 per day to a maximum of $2000.
*If you are not resident in your Unit with friends or relatives they become tenants and are subject to the normal approval process, (i.e. claiming a tenant is a relative does not carry any dispensation)
It is recommended that Owners who currently have or are scheduled to have unapproved tenants in their Units apply for retrospective approval as once the unapproved tenant is identified the Owner will be placed on notice of fines being issued.
You can obtain by email a copy of the current Rules and Regulations Procedure by contacting
interactive39@hotmail.com and requesting a copy
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ELECTRONIC MAIL
Recent changes of the Florida Statute 718 have now made it possible to mail notices etc. to Owners electronically, i.e. via their email address. This practice will save money on our budgets in respect of both postage costs, which as you are all aware are increasing every year, administration and printing cost and it will also speed the communication process up.
The following paragraph is extracted from Florida Statute 718
Quote:
7. A current roster of all unit owners and their mailing addresses, unit identifications, voting certifications, and, if known, telephone numbers.
The Association shall also maintain the electronic mailing addresses and the numbers designated by unit owners for receiving notice sent by electronic transmission of those unit owners consenting to receive notice by electronic transmission. The electronic mailing addresses and numbers provided by unit owners to receive notice by electronic transmission shall be removed from association records when consent to receive notice by electronic transmission is revoked. However, the association is not liable for an erroneous disclosure of the electronic mail address or the number for receiving electronic transmission of notices.
UNQUOTE
If you are willing to accept electronic mail please respond to :-
interactive39@hotmail.com
quoting
Your Unit Number;
Your Name:
Your current address:
The email address we should use to communicate with you.
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IMPORTANT NOTICE TO ALL OWNERS AND TENANTS
The U.S. Department of Housing and Urban Development (HUD) has released new guidelines regarding the loan approval process for condominium projects. Although aimed at condominium associations, these are anticipated to affect the lending nature of all mortgage institutions and private lenders seem to already be following the anticipated guidelines in their underwriting requirements. This may have a dramatic impact on the ability of an owner to sell their unit and/or the purchaser's ability to close on the sale.
As all of us have become aware in the past year and a half, mortgage lending by banks to prospective purchasers of homes and condominiums has changed dramatically. Conventional financing as we knew it, is no more. Most loans will fall under either FHA or USDA guidelines. FHA has just published some dramatic new requirements for condominium approvals for FHA insured loans. They are no longer doing "spot loan approvals" which, as the name implies only affected the unit receiving the loan. The new guidelines apply not only to new construction, but existing construction as well. Just today we were notified by CAI (Community Association Institute) that the new guidelines would not become effective on October 1, 2009 as originally intended. The effective date has been moved back to November 2, 2009. CAI believes the new regulations will be a serious burden for condominium associations and lead to market confusion that could hinder the housing and economic recovery. CAI has formed a working group of industry experts to identify specific provisions that need to be changed and prepare a policy position and supporting data to advocate the changes that are needed to make these regulations an effective tool for the housing market. Until those changes take place, if they do, the following will apply.
The new FHA regulations would require projects be re-approved every two years instead of a permanent approval. Financially the impact on condominiums results from the approval requirements as follows and they apply to both new and existing construction.
(These are just a few of the many regulations - but these apply to existing condominiums)
No more than 15 percent of the total units can be in arrears (more than 30 days past due) of their condominium association fee payment(See Note 1 below)
At least 50 percent of the total units must be owner-occupied or sold to owners who intend to occupy the units.(See Note 2 below)
Projects consisting of four or more units will have no more than 30 percent of the total units encumbered with FHA insurance (loans)
Requires a Reserve Study(*1) to be performed to assure that adequate funds are available for the funding of capital expenditures and maintenance. A current reserve study must be no more than 12 months old - if recent events or market conditions have affected the finished condition of the property, that information must be included. When reviewing the reserve study, consideration must be given to items that have been replaced after the time that the reserve study was completed.
*1 = Requires professional Reserve Study by qualified entity: one that has a CAI designation, or other governmental designation.
Approvals expire two years from the date of approval. Recertification will require additional information such as:
Pending special assessments
Pending legal action against the Condominium Association, or its officers or directors.
Hazard, liability, and, when applicable, flood insurance.
These updated requirements will apply to most all sales and resales. Because this will have a financial impact on many Associations budgets, we are urging Boards to take action now to consider these additional costs for reserve studies and Insurance Appraisals. In Florida, the new statutes require Insurance Appraisals every two years. In other states, insurance agents are requesting both reserve studies and insurance appraisal documents when bidding on community association coverage. When the final guidelines are approved and placed into effect, the association should be prepared and ready.
Associations are going to have to wrestle with the costs of complying with the new requirements and come to grips with the idea that funds will need to be allocated to comply with these mandates so the buyers can buy and sellers can sell. If a property cannot be sold it has no value and the market for Condominiums is already fragile.
Note 1: Bay Pointe does not currently meet this requirement.
Note 2: Bay Pointe does not currently meet this requirement.
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AIR CONDITIONING
Now is the time that air-conditioners run almost constantly as we move into the summer heat. It is worthy of note that there are certain things you can do to ensure tour aircon is working correctly and efficently.
The checks to carry out:-
Improve the efficency of your aircon, reduce operating cost and minimise fire hazards by regularly replacing the filter, ideally every three months.
Owners should also ensure that the drain lines from the air conditioner 'drip trays' are connected and clear to ensure proper draining of condensation from the air handling unit.(The drip tray has a cut off switch and if water accumulates it will isolate your aircon unit)
A suggestion is to pour a cupfull of white vinegar or bleach down the aircon drain every three or four months.
This is most important in second floor units as you are responsible for any damage to the first
floor unit below you if your drains do not function correctly.
Jeff Luff the Association Maintenence tecnician will be glad to do this work for you at for a small charge and you can contact him by dropping a request in the Maintainence Drop Box at the Community Building
If you do not live on the property call him on 941 524 2510
(display until further notice)
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DO YOU LIVE ON THE 2nd FLOOR?
ARE YOU EXPERIENCING CONDENSATION
PROBLEMS IN YOU UTILITY AREA WHEN USING THE DRYER
ARE YOU EXPERIENCING EXTENDED DRYING TIMES TO ACHIEVE RESULTS
If so you may have a blocked roof vent. The Association is aware of a potential problem, which is the blocking of the outlet to the roof vent. The vent is the ‘gooseneck’ vent on the roof and this has a ‘bird grill’ fitted to it to stop birds entering your duct system but we have found that on four properties to date this vent can plug up with fluff from the dryer, giving you drying and condensation problems as well as an increased fire risk.
The problem is not an Association responsibility but we have been helping troubleshoot and resolve this problem for the Owners who had expressed concern.
On our website, in the Service Providers section, there is listed a Company who do servicing of these ducts but Jeff our Maintenance man will do the work for you and will advise you of the charge if you speak with him.
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NOW DO YOU BELIEVE US
We have just completed the physical part of the Water Meter Audit, the most pressing reason why we have been requesting keys, which your Condominium Documents dictate you place with the Association.
During our entry into the properties we have found infestation in some unoccupied Units, we are now arranging treatment of these Units, one supposedly empty Unit in foreclosure that is being used to store stolen property, the Sheriff is now involved and four empty Units that had water leaks which has meant the water to the unit has been turned off. Remember if your plumbing leaks you are not only responsible for damage in your own Unit but any damaged caused to other Units, it also puts your water billing up.
In addition we have confirmed meter problems on properties that Owners had raised concerns about and problems on properties where the Owners were unaware a problem existed, we have also satisfied ourselves that meters and transmitters on Units other than those above are correct. We have to change some meters and transmitters and also repair one transmitter that had been tampered with and hopefully this will be completed by the end of the week. The Owner will be charged for this work
If you have not provided a key then you have been notified by Certified mail and if a key is not received by weekending April 18th, a fine notice will be issued, the fine will be $50 and will continue to increase at the rate of $50 per week thereafter to a maximum of $1000 until a key is provided.
Some Units were not accessible due to lack of keys, the Owners of these properties are now singularly responsible for any meter checks that may be required in the future and the Association will not assist with any problem.
The Association try their best to help Owners but some just do not believe it matters – well it does because individual complacency can impact on others Owners property.
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COMMERCIAL VEHICLES, BOATS AND TRAILERS ETC
It is a violation of the Association Rules to park Commercial Vehicles, Boats, Jet Skis, Trailers etc on the Bay Pointe property.
Parking is restricted to Cars, Pick-ups, Light Vans and Motor Cycles
No vehicle whatsoever is allowed if it has commercial decals or signage, carrying racks or exposed tools and equipment. In such instances it is deemed to be a commercial vehicle.
Bike racks are allowed on the rear of cars providing they do not protrude outside of the parking bay..
The only commercial vehicles allowed on the Bay Pointe property are delivery, contractors and utility company vehicles engaged in maintenance activities on the property. These vehicles must not be parked overnight and their drivers must be present on the property carrying out their work assignments.
Any infringement will result in a fine being issued and the vehicle towed without notice.
All vehicles on Bay Pointe property must have current tags and carry valid insurance. All drivers must be in possession of a valid driving licence.
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